Privacy Policy (GDPR Compliant)

                                       Last Updated: July 8, 2026

At Kalimna Woods Cottages ,we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, make a reservation, or stay at our property, in accordance with the General Data Protection Regulation (GDPR).

1. Data Controller

The data controller responsible for your personal data is:

• Business Name:Kalimna Woods Cottages

• Address:30 Kalimna jetty Road,kalimna VIC 3909

• Email: kalimnawood@gmail.com

• Phone: +61 0351551957

2. Information We Collect

We may collect and process the following types of personal information:

• Identity Data: First name, last name, passport or national ID number (where required by law).

• Contact Data: Email address, phone number, and billing/physical address.

• Reservation & Stay Data: Dates of stay, room preferences, number of guests (adults/children), and specific requests.

• Financial Data: Payment card details (processed securely via our third-party payment gateway; we do not store full card numbers).

3. How and Why We Use Your Data

We only process your personal data when we have a lawful basis to do so. This includes:

• To Fulfill a Contract: To process your booking, manage your reservation, provide accommodation, and take payment.

• Legal Compliance: To comply with local laws that require accommodations to register guest IDs or maintain safety logs.

• Legitimate Interests: To improve our services, respond to your inquiries, and ensure the security of our property.

• Consent: If you opt-in to receive promotional marketing emails from us, which you can cancel at any time.

4. Data Sharing and Transfers

We do not sell your personal data. We only share your information with trusted third parties necessary to run our business, such as:

• Booking & Management Platforms: (e.g., Wix Hotels) to manage your reservation.

• Payment Processors: To securely handle transactions.

• Local Authorities: Only when strictly required by local law or regulation.

5. Data Retention

We will only keep your personal data for as long as necessary to fulfill the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements (typically up to 7 years for financial records).

6. Your Rights Under GDPR

Depending on your location, you have the following rights regarding your data:

• Access: The right to request copies of your personal data.

• Correction: The right to request that we correct any inaccurate information.

• Erasure ("Right to be Forgotten"): The right to request that we delete your data, subject to legal hold obligations.

• Restriction/Objection: The right to object to or restrict our processing of your data.

• Data Portability: The right to request that we transfer your data to another organization.

To exercise any of these rights, please contact us at kalimnawood@gmail.com.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.